Section 6 Grants: Traditional Grants
Fiscal Year 2015 Request for Proposals
Texas Parks and Wildlife Department (TPWD) announces a Request for Proposals (RFP) for state fiscal year 2015 under the “Traditional” Section 6 research program, to be funded in state fiscal year 2016 (after 1 September 2015). Funds for these Federal Assistance grants are provided by Cooperative Endangered Species Conservation Fund authorized by Section 6 of the Endangered Species Act, and are administered cooperatively between TPWD and the Endangered Species Program of the U.S. Fish and Wildlife Service (USFWS).
This addendum to the currently open Request for Proposals for FY2015 Traditional Section funds applies to ALL APPLICANTS as you prepare your proposals for submission by 3 Dec 2014.
There has been considerable consolidation and revision of Office of Management and Budget (OMB) circulars to the extent that a new document has been codified, entitled §2 CFR 200. Please be aware that the new rules in this document take effect Dec. 26, 2014 (although some requirements have a grace period) and will likely affect the preparation of your proposals and other business processes, such as procurement. The requirements of §2 CFR 200 will apply to the Section 6 grant program administered by Texas Parks and Wildlife Department. We therefore encourage you to become familiar with the requirements for compliance with the new rules. Further information can be found by clicking here .
Eligible projects for FY15:
As in the previous two years (FY13, FY14) we have gathered expertise from across TPWD and USFWS to generate a Priority List of Project Topics on taxa which we consider to be in greatest need of attention from the scientific research community. These topics often change each year depending on the nature of the conservation need; the taxa we focus on are federally listed or species of greatest conservation need (SGCN) as described in our Texas Conservation Action Plan. Our intent is always to provide avenues of research both important and narrow enough to address efficiently. The fact that there are numerous possibilities suggests only that there are many pressing conservation issues that need attention in Texas. The above set of topics above, while extensive, is not exhaustive; projects and taxa not on the list are also eligible for funding consideration in broad areas described below:
- Research on rare, threatened or endangered species in relation to habitat change and fragmentation, including management and protection on private lands;
- Status surveys (including geographic distribution, density estimates, population trends, conservation threats, etc.), habitat characterization, systematics, phylogeography and ecological assessments;
- Development and/or testing of specific experimental methods/actions designed to elicit positive responses in T&E populations, thereby facilitating recovery;
- Innovative and effective projects addressing endangered species education and outreach.
Emphasis on awarding a given proposal is placed largely upon 1) scientific rigor (sampling effort, methodology, statistical power, cost-effectiveness, etc), and 2) how well it addresses a stated conservation need. Given the broad realm of possibilities for eligible projects, and in light of the fact that Section 6 funding is normally quite limited, we strongly encourage you to seek guidance from biologists at TPWD and USFWS while developing your proposal.
Approximate proposal review timeline (months following RFP) -
- December: TPWD receives and distributes for internal TPWD review all eligible proposals. This same set of proposals is forwarded to USFWS Ecological Services Office for their own internal review. Based on a common an objective and systematic review process each group independently generates a rank order list of proposals for funding consideration.
- March: Staff from TPWD and USFWS meet to generate a short-list of proposals (typically < 30% of those submitted). This list is then forwarded to USFWS Region 2 (Albuquerque, NM) for approval and budgeting.
- July-August: Federal budget appropriation is finalized and submitted to USFWS Regions. TPWD receives from Region 2 (USFWS) an official award letter listing projects selected for funding. No information regarding which projects made it (or did not make it) to short-list will be divulged prior to the receipt of the above-referenced official award letter.
- Upon receipt of award letter: TPWD notifies all applicants. State contracts are generated for awardees (=subgrantees). Please allow approximately 90 days from this notification until execution of state contract with subgrantee’s agency or institution.
Funding process: This is a two-tier system, and commences upon notification of award from USFWS.
Tier 1: The state (TPWD) becomes ‘grantee’ for all Section 6 awards by authority of a cooperative agreement between states and the federal government to receive these funds. The money is obligated to the state via a federal award letter once projects are approved for funding.
Tier 2: The successful applicant’s agency/institution becomes the ‘subgrantee.’ Once federal money has been obligated to the state a contract can then be executed with the subgrantee. The terms of the subcontract include honoring the Objective, Approach and Estimated Cost from the Project Statement provided by applicants, as well as details regarding invoicing and other obligations.
The proposal, referred to as a Project Statement under federal guidelines, consists of a space delimited, electronic file in MS Word format. Please follow all associated instructions to the letter.
When constructing proposal budgets, please adhere to the following:
- Funding limits:
- Projects must be completed within 3 years.
- Funding varies; typically 8-10 projects are awarded annually, and average approximately $50,000 per year, 1-3 years in duration. Therefore, a project budget exceeding $150,000 in total federal share is much less likely to be considered for award.
- Private consultant contracts are limited to Federal Requests less than $10,000 per year.
- Match requirements:
- Cost-split is 3:1 (federal share : applicant match). Therefore, of the Total Project Cost, at least 25% must be dedicated to Match.
- Note that the maximum Federal Share percentage cannot be greater than 75.000% of Total Cost. Anything greater than this is considered ‘overfunding’ and is disallowed.
- No extra evaluation points are awarded to Match amounts exceeding 25%.
- Volunteer labor must be reasonable and requires documentation of fair market value.
- TPWD caps the Indirect rate on Federal Share at 15%; however, if your negotiated rate is greater than 15% then the allowable remainder may be applied as part of your match contribution as unrecovered F&A.
- Indirect Costs must follow federal guidelines pursuant to 2 CFR (Part 220, Institutions of Higher Education; Part 225, State, Local and Tribal Governments; or, Part 230, Nonprofit Agencies).
- A copy of the valid Indirect Cost rate agreement negotiated with the appropriate cognizant federal agency must be available.
Indirect Costs (Facilities and Administration; F&A):
Miscellaneous information to be included in Project Statement:
Endangered Species Permits. If working with federally listed species appropriate federal and state endangered species permits must be in your possession, and must cover all proposed activities and researchers involved in the project. If you do not have these permits by the time you apply for a grant in this program you may not have the permits in time to qualify for an award. Contact TPWD’s permit office (512-389-4647) and the USFWS Endangered Species Office (firstname.lastname@example.org; 505-248-7450).
Landowner Permission. If proposed work is to be conducted on private land, then a TPWD Landowner Permission form will need to be signed and submitted.
GIS data. If geographic locality data are to be collected then we require those data to be submitted electronically with Final Report as shapefile(s) or spreadsheets of latitude/longitude or degrees-minutes-seconds.
State Historical Preservation Office (SHPO) requires approval for any project that will disturb soil. Therefore, projects involving fencing, digging for soil samples, etc., may need permission from the SHPO.The deadline for receipt of FY14 proposals is COB December 3, 2014.
Submit the Project Statement electronically by email attachment to:
Dr. Craig Farquhar
Endangered Species Grants Coordinator
Texas Parks and Wildlife Department
4200 Smith School Road
Austin, TX 78744
Office Tel: (512) 389-4933
Office Fax: (512) 389-8043