Contracts
| Contract Number | Vendor Name | Type of Contract | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Division |
|---|---|---|---|---|---|---|---|---|
| 36200 | Jose Antonio Mendez dba Mendez Pumps | Purchase Order | Internal Repair – Initial purchase order (PO) amount of $125.00 for labor to diagnose issue with non-functioning well (no property number) on Kerr Wildlife Management Area (WMA). Additional costs were $812.50 for labor and $72.00 for parts. | 11/21/2023 | 12/13/2023 | $125.00 | $1,009.50 | WL |
| 36025 | Paris Ford Lincoln Inc. | Purchase Order | Internal repair – Initial PO amount of $500.00 to diagnose issue with reductant heater control engine codes on 2012 Ford F350, Property #189802, at Pat Mayse WMA. The vendor replaced the reductant pump, refilled the tank, reset the parameters, and retested the property. Additional costs were $287.32 for labor and $638.25 for parts. | 11/8/2023 | 11/20/2023 | $500.00 | $1,425.57 | WL |
| 36180 | Compact Construction Equipment dba Bobcat of Austin | Purchase Order | Internal Repair – Initial PO Amount of $175.00 to diagnose issues with Bobcat Skid Steer, Property #201996, at Caprock Canyon State Park. Vendor evaluated and diagnosed issues and determined that the joystick, hydraulic cylinder, and hose needed to be replaced. Vendor diagnosed and repaired issues. Additional costs were $760.00 for labor and $2,729.99 for parts. | 11/28/2023 | 12/14/2023 | $175.00 | $3,664.99 | SP |
| 36712 | Curly’s Plumbing & Big Blade Sewer Service | Purchase Order | Internal Repair – Initial PO amount of $500.00 to diagnose issues with septic system located at Park Residence, Property #996069, at Cleburne State Park. Vendor determined that the sewer line needed to be replaced. Additional parts and labor cost $2,250.00. | 11/30/2023 | 1/5/2023 | $500.00 | $2,750.00 | SP |
| 36758 | William L. Reasoner Automotive Tech Center | Purchase Order | Internal Repair – Initial PO amount of $246.97 to diagnose issues with brake system on 2011 Ford, Property #189123, at Lake Mineral Wells State Park. Vendor determined that the disc pads, brackets front hub, and caliper needed to be replaced. Additional costs were $1,703.49 for labor and $2,605.90 for parts. | 11/30/2023 | 12/4/2023 | $246.97 | $4,556.36 | SP |
| 37849 | Boyd Plumbing Company Inc. | Purchase Order | Internal Repair – Initial PO amount of $225.00 to diagnose issues with propane tank/line, Property #997226, at Cleburne State Park. Vendor identified a faulty flare adapter. Pipe was modified to make repair and new adapter was installed. Additional parts and labor cost $950.00. | 1/10/2024 | 1/16/2024 | $225.00 | $1,175.00 | SP |
| 38011 | Mid-Tex Contracting | Purchase Order | Internal Repair – Initial PO amount of $500.00 to diagnose plumbing issues caused by frozen water line located at campsite at Mother Neff State Park. Vendor evaluated and diagnosed issues and repaired leak. Additional costs were $100.00 for labor and $453.00 for parts. | 1/17/2024 | 1/18/2024 | $500.00 | $1,053.00 | SP |
| 38125 | Mid-Tex Contracting | Purchase Order | Internal Repair – Initial PO amount of $500.00 to diagnose issues with leaking water main at Mother Neff State Park. Damages occurred after hard freeze and thaw. After the initial repair was completed, it was discovered that an additional crack in the pipe bend had occurred during replacement of new valve. Additional costs were $1,714.00 for labor and $2,845.95 for parts. | 1/31/2024 | 1/31/2024 | $500.00 | $5,059.95 | SP |
| 37524 | Kimmell Water Well LLC | Purchase Order | Internal Repair – Initial PO amount of $3,168.00 for Water Well maintenance #8 at Palo Duro Canyon State Park, Canoncita. While services were being completed, it was determined that additional repairs were needed. Additional parts and labor cost $400.00. | 12/22/2023 | 1/5/2024 | $3,168.00 | $3,568.00 | SP |
| 37843 | EMAG Fairfield CH LLC dba Freedom Chevrolet | Purchase Order | Internal Repair – Initial PO amount of $500.00 to diagnose cause of check engine light engaged on 2019 Chevrolet 1500, Property #215144, Tyler Wildlife Division. The vendor replaced the throttle body, gasket, and headlamp and completed a full service. Additional repairs were needed due to the headlight failure caused by water intrusion, and the fuse block was shorted to the main data line tied to the headlight connector. Additional costs were $244.00 for labor and $2,529.84 for parts. | 1/10/2024 | 1/29/2024 | $500.00 | $3,273.84 | WL |
| 37941 | Black Plumbing Services | Purchase Order | Internal Repair – Initial PO amount of $600.00 to diagnose sewer line issues at a Park Residence, Property #996227, at Lake Brownwood State Park. Vendor jetted and cleaned out the sewer line from the house to determine full extent of issue and determined that the line needed excavation replacement of broken PVC. Additional parts and labor cost $6,885.00. | 1/12/2024 | 1/18/2024 | $600.00 | $7,485.00 | SP |
| 37826 | Hardee Electric | Purchase Order | Internal Repair – Initial PO amount of $285.00 to diagnose issues with the outside electrical outlets at Cedar Lodge, Property #195260, at Cleburne State Park. Vendor evaluated and diagnosed issues and determined that the GFI boxes needed to be replaced along with added ground wires in junction box. Additional costs were $785.00 for labor and $150.00 for parts. | 1/10/2024 | 1/22/2024 | $285.00 | $1,220.00 | SP |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB website, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the ESBD, LBB website, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 28th day of March, 2024.
Jeffery D. Hildebrand, Chairman
Oliver J. Bell, Vice-Chairman
James E. Abell, Member
Oliver J. Bell, Member
Wm. “Leslie” Doggett, Member
Paul L. Foster, Member
Anna B. Galo, Member
Robert L. “Bobby” Patton, Jr., Member
Travis B. “Blake” Rowling, Member
Dick Scott, Member